You could possibly mitigate this with some clever status text (i.e., “Meeting from 3:15 to 3:45”). It is possible to cut the Delay Until step, but there is a possibility of the Set Status step running a maximum of 16 minutes earlier than the event’s start time. I have been a user of Zapier for a while, and somehow I have the ability to make 3-step Zaps with the free plan. With the expiration time field, the status is cleared after the meeting is completed. I update the Slack status with information on when I will be done my meeting, as well as provide a clear status emoji. This is needed due to how the previous step works, as it might trigger up to 16 minutes earlier than the meeting start time. I want to delay the next step (setting the status) until the actual event starts. I also set the Time Before value to 16 minutes as I’m not subscribed to a high premium plan. I use the Google Calendar Event Start as our trigger, specifying the calendar where all my meetings are set within. The following three steps will outline the Zap I use to automatically update my Slack status with a meeting status. With Slack’s recent feature to auto-expire statuses, a clean solution using Zapier was possible. I want to increase transparency in my response times (and set expectations for my colleagues) by updating my Slack status if I’m in a meeting. Hopefully, these changes will lead to fewer distractions and less ticked off colleagues. I’ve come up with a solution for two places where I can automate my Slack status to better communicate expectations and context. I work remotely a few times each week, and on those days my colleagues have even less visibility on whether I would be available or in a meeting. In an office setting, colleagues are able to see whether I’m at my desk or not, and that conveys to a certain degree how responsive I might be to messages. I use Slack statuses to communicate my availability to respond to messages and to set up expectations of my focus for a conversation.
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